To have full control of the situation it is not necessary to do everything in first person: 7 tips to learn how to delegate efficiently and encourage business growth.
To answer this question we start from an unequivocal assumption: even if the majority of people who found a company are struggling to abandon micromanagement, the only way to achieve success from an entrepreneurial point of view is to embrace a policy based on distribution of the tasks.
According to a recent research carried out by Gallup on 143 CEOs of the 500 fastest-growing companies in America, those among those considered decided to learn how to delegate managed to achieve growth rates of 112% higher than others incredible results that can be achieved through the habit. So, how to delegate let’s see the exercise and the steps below.
#01 – Choose which tasks to entrust to others
Many entrepreneurs who have built business on their own fight daily between the effort to trust the work of others and the limited time available to manage each task. Anyone who wants to solve such a situation must identify and assign to trusted people the tasks for which direct intervention is superfluous.
Whether these activities are for example related to the administrative rather than the accounting, these tasks must necessarily be entrusted to specialized resources in this area. In this way precious hours are earned to be devoted to more pressing questions.
#02 – Assign the right people
To obtain good results, it is not enough to understand the importance of delegating, but we must also find people who are able to carry out the tasks assigned in the best way. If these resources are sought outside the company, candidates with certified experience must be selected.
If, however, these resources are searched internally to the company, before choosing which of them will perform the new tasks, it is appropriate to ask if they have the required skills and if they can handle more workloads. Once you have identified the right subjects (collaborators you trust at most), they must be tested gradually with small tasks that demonstrate their value.
#03 – Having a clear and effective communication
Learning to delegate also means being able to explain to those who must perform new tasks as they must be performed. To do this, it is advisable to describe in detail all the characteristics of the activity to be managed, including any specific instructions for the most particular projects.
In addition to this you must then provide a ladder with the various steps to follow. In the presence of extremely complicated tasks, it is also invited to produce a written document, which allows things to be simplified on both sides.
#04 – Investing in teaching and training
Although business owners often have little time to devote to teaching and training for their employees, when the activities to be performed are abundant, finding a few hours to educate team members becomes essential. The procedure to follow in these cases consists in explaining how a certain thing is done, in doing this same thing together with the person in charge and in allowing her to try on her own.
Always remember that effective teaching translates into better business results.
#05 – Trust your team
A leader who can delegate is the one who can blindly trust the team and does not need to compulsively control all the operations carried out by individual employees: they should always have the freedom to carry out their tasks in their own way, without the danger to be monitored and criticized continuously.
If employees get the trust and respect they deserve, they feel more empowered, work better and give more results.
#06 – Check the actions of others
Although in the previous point we said that the employees must have a certain freedom of action, the owners have a duty to control the work of others to make sure that everything goes smoothly.
Avoid excessive checks and limit yourself to asking from time to time how the activity proceeds: a good system could certainly be that of writing informal e-mails to collaborators, in which, in addition to taking stock of the situation, encouragement and support are given.
#07 – Give constructive feedback
When you manage to delegate, you must also be able to accept any employee errors and find the causes that cause them. Was missing some important information? After understanding what the mistake was, we need to give constructive feedback, which helps the resources to better perform their tasks.
When these achieve the objectives set, they must be praised before the rest of the team: in this way they receive the right appreciation and motivation to do even better.
Now that we have explained how to delegate and how to learn how to do it, it will certainly be easier to manage the daily tasks with less problems!