Why report the results of your van check?

Before setting off, it is important to ensure your van is safe to drive. A quick walk-around check can help spot faults early, with recording your findings just as vital. Regardless of whether you find a defect, keeping a log of each check supports road safety, protects your business, and keeps you adhering to the law.

Helps maintain road safety

By reporting any issues found during your daily check, you help reduce the risk of accidents caused by vehicle faults. Problems such as worn tyres, faulty lights, or loose bodywork can put both the driver and other road users in danger. The RAC has a guide on tyre safety.

Supports legal compliance

If you are driving for a business with an operator licence, logging your van checks is not optional but a legal requirement. Failure to report known defects can result in fines, penalty points, or even prosecution. Recording your checks also acts as proof that you took the right steps.

Prevents costly downtime

Minor faults, if left unchecked, can quickly turn into major repairs. By spotting and reporting issues early, such as low fluid levels or worn brake pads, you give your business the chance to fix them before they lead to unexpected breakdowns or cancelled jobs.

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Makes roadside inspections smoother

DVSA officers or the police can stop your van at any time for an inspection. Having a record of your checks shows you are taking your responsibilities seriously. It can help speed up the process and avoid penalties if everything is found to be in order.

What should a report include?

A proper van check report should note the date, the vehicle’s registration, any faults found, or confirm there were none, and the name of the driver. It should also say who any issues were reported to and include details of how serious any defect is.

Reporting van check results is a simple way to stay safe, legal, and ready for the road.