Venues that host full-day meetings often offer what is known as a ‘day delegate package’. It’s something that it’s worth understanding in case you are comparing venues for your meeting.
What a Day Delegate Rate Is
A day delegate rate is charged on a per person, per day basis. It is the main cost of your event and can be very helpful for setting a budget as long as you know the number of delegates attending your meeting.
What Is Usually Included
Room hire, a projector and screen, flip chart and whiteboard, morning and afternoon tea breaks and a full working lunch are typically included within a day delegate rate. Some venues also include additional items within the rate such as Wi-Fi access, stationery and an event coordinator.
What Is Typically Left Out
Additional Items (Alcohol, Special Equipment, etc.) – these may also incur an additional charge depending on the venue and the type of function. Even things such as room configuration may also incur an additional charge.
Package Versus À La Carte
In most cases, a day delegate rate will work out cheaper for you than if you were to add up the cost of room hire, catering and various pieces of AV equipment separately. This is especially true for larger groups of 10+ people. For smaller groups or for half-day meetings, it may work out more cost effective to pay for each element separately.
Questions to Ask Before Booking
Confirm the [details](https://glostext.gloucestershire.gov.uk/mgLocationDetails.aspx? RID=4) of your lunch, check that the supplied AV equipment will meet your requirements and find out what the venue’s policy is should there be any changes to your numbers. It’s also worth asking about parking and access to Gloucester for guests arriving by public transport. The address for Meeting Rooms Gloucester can differ from that of the main venue. There is more on Meeting Rooms Gloucester at https://hatherleymanor.com/conference-venues-gloucester/meeting-rooms/.
It’s worth remembering that a little planning and investigation prior to committing to a package can avoid later disappointments.
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